Account Executive

Employment Type:
Full-time
Type of Job:
Medical Education Jobs
Region:
London
Salary Description:
Competitive Salary
Currency:
UK Pound
Posted:
24-Jul-18
Recruiter:
Synergy UK
Job Ref:
AE2018

Reports to: Account Lead

The Account Executive supports the account management team, in all areas related to the day to day management of client business including administration, trafficking jobs, communicating with internal colleagues and supporting the maintenance of excellent external client relationships. The successful candidate will have the opportunity to learn the fundamental skills of excellent account handling in the healthcare communications arena with the potential to progress in a leading agency.

Key Capabilities
• Can-do attitude
• Highly organised
• Ability to manage pressure and deadlines
• Adheres to agency processes
• Always approachable
• Exceptional attention to detail

Summary
• Supporting team on projects and deliverables on time and on budget
• Financial support
• Builds relationships internally and supports delivery externally
• Build understanding of our work, our Network and our Clients

Key Responsibilities
Supporting team on projects and deliverables on time and on budget
• Fully understands Agency SOP and follows this without exception
• Proactively assists with projects and deliverables on time and on budget
• Focuses on delivery and understands the importance of managing client expectations
• Responsible for timely and accurate issuance of weekly/monthly status and budget reports to the client and Agency team
• Writing/taking action on contact reports. Takes responsibility for ensuring actions are followed up by the relevant party on time
• Initiates and organises routine meetings
• Supports development of schedules, and monitors timelines and budgets on projects, alerting manager of problems and highlighting next steps
• Research and assisting in proposal development
• General support for Account Managers, Directors and Account Directors with any requests
• Administrative support i.e. last minute printing, evaluation forms from meetings and other internal processes
• Schedule and participate in Account Management team meetings
• Coordination of project meetings

Financial support
• Provide draft budgets to the Account Management team based on brief provided using Synterface. Including acquisition of costs from previous budgets / suppliers / project management.
• Assist Account Management team to produce Scopes of Work
• Adaptation of Synterface format to client template as required e.g. Pfizer
• Dedicated Decideware contact for Pfizer, including training new joiners
• Managing Pfizer Decideware software, entering budgets, Scopes of Work, hours and costs
• Support account management team in raising POs
• Client invoicing via internal SIRs, adhering to client invoicing protocols using SAGE
• Updating relevant status sheets in accordance with invoicing status
• Liaison with finance over production of reconciliations
• Managing internal invoice movements within budgets

Builds relationships internally and supports delivery externally
• Understands the importance of and forges strong relationships among, key internal departments to facilitate the smooth progress of client projects
• Supports and organises the needs of the Account Management team and others as required
• Supports and organises the wider delivery team across departments
• Responds to ad hoc requests from other management team members

Build understanding of our work, our Network and our Clients
• Understands the client structure; how and why decisions are made, who makes them and what’s important to them
• Supporting relationships with clients/KOLs and earns their respect through delivery and focus on detail
• Builds relationships with external suppliers

Position Requirements
Creativity
• Has confidence to contribute innovation and new ideas
• Has confidence to clearly express ideas and thoughts to internal colleagues

Productivity
• Effectively deals with obstacles and changing circumstances
• Applies knowledge/experience from one situation to another
• Remains focused at all times
• Possess excellent organizational skills
• Has a sense of urgency
• Knows how to prioritise
• Effectively manages their time
• Ability to multi-task
• Ability to meet deadlines
• Self-motivated
• Forward-thinking and recognises the importance of project planning
• Accurate financial management of projects/ accounts to Agency standards

Relationships/Communication
• Ensures a full understanding of what is required, asking questions and requesting help when needed
• Works in a collaborative way with others
• Displays a good understanding of Agency roles and responsibilities
• Actively seeks and respects others’ thoughts and opinions
• Shares knowledge
• Ability to work under pressure and remains calm and solution-focused
• Does not pass stress on to co-workers
• Confident communicator with internal colleagues
• Confident communicator with external colleagues
• Communicates clearly and concisely using the most appropriate medium and communication style for their audience
• In time will communicate regularly and appropriately with clients
• Builds effective relationships with colleagues
• In time builds effective relationships with clients
• Can handle and act upon constructive feedback
• Accurately identifies and flags problems early

Knowledge and Skills
• Adheres to agency processes throughout the course of a project
• Motivated to always continue learning
• Clear understanding of the project budget and the financial implications of project scope change
• Is seen as reliable
• Possesses quality writing skills
• Possesses quality verbal skills
• Possesses quality numerical skills

Experience and Qualifications
Essential:
• Intermediate Microsoft Office skills

Desirable:
• Graduate, preferable Life Sciences
• Understanding of the health environment, e.g. NHS, ABPI, NICE

Contact Details:
Synergy UK
Tel: 07973 678412
Contact: Alex Frith
Email:

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